Winter Faire
Thank you for your interest in vending at Whatcom Hills Waldorf School's 2024 Winter Faire on Saturday, December 7th! We are no longer accepting applications for this event.
Vendor Guidelines
Approved Items: This family-friendly event features artists & makers whose aesthetic is aligned with Winter Faire and the Waldorf belief in earth consciousness. Previous accepted items have included felted, sewn, and knitted products, handmade jewelry, paper & woodcrafts, candles, canned goods, etc. Please note that edible items may only be sold if they are packaged & intended to be consumed off premises.
Setup: All merchandise and display must fit in the marked space of the booth (8’x8' or 4'x8'). There will be no additional storage area supplied. Please plan your layout accordingly knowing you need to sit/stand within your space! Limited outlets are available in each vendor room; extension cords & power strips are the responsibility of the vendor. Wifi will be available for those using Venmo/online payments.
Marketing: Thank you for sending your logo (jpeg or pdf) for us to use in our marketing materials. Please also help us to promote YOU by liking and sharing our Winter Faire social media posts!
Media Consent: Participants may be photographed/videotaped while at WHWS, and consent to the reproduction and use of any such photographs and videos by WHWS for educational, public relations and/or promotional purposes. If you prefer not to consent, please let us know!
FAQ:
Q: What is the booth size for vendors?
A: Full Booth: 8'x8'; Half Booth: 4'x8'
Q: Do I need to bring my own table?
A: Vendors may bring their own tables or use ours (please note in your application whether you will provide your own).
Q: What is the cost?
A: Vendor fee for full booth is $40, half booth is $20. This can be paid directly to WHWS online or by check. Booth space is not guaranteed until full payment has been received! Only approved vendors will be charged; there is no application fee.
Q: When can I set up?
A: Load in will be Friday, December 6th, 2024 from 4pm-7pm*. If you cannot set up during this time on Friday, please contact us.
Q: When do I need to be there on Saturday?
A: All vendors must be present & fully set-up by 9:30am on Saturday, December 7th.
Q: When do I break down my booth?
A: Vendors must remain set up for the duration of the festival (10am-3pm), and have their booth space cleared completely by 5pm.
Q: Do I need a business license to participate?
A: Yes. Any vendor wishing to participate in Winter Faire must have a UBI number or temporary UBI number. Click here to obtain a temporary UBI number (or contact us if you have questions).
Q: Are there refunds if I cannot attend/use my booth space?
A: Unfortunately, refunds are not available for booth fees as they cover the administrative costs of organizing our vendor rooms.
Q: Will there be food available?
A: Limited food options will be available for sale at Winter Faire (such as baked goods); we recommend bringing a lunch and waterbottle. All vendors will receive tickets for a hot drink & treat from our Wooden Spoon Cafe!
Please contact us if you have any questions!
